Coordinator, Speaker Representation

Company Overview:

Founded in 1946, Harry Walker Agency (HWA) is a leading speakers agency representing some of the world’s most influential and sought-after voices. HWA connects organizations with exceptional speakers across business, politics, journalism, economics, entertainment, literature, and other fields.

Our roster includes world leaders, CEOs and business leaders, Nobel Laureates, economists, journalists, bestselling authors, entertainers, and renowned keynote and motivational speakers. With decades of experience and deep, long-standing relationships across industries, HWA works closely with clients to create meaningful connections between audiences and the people shaping the world today.

The Role and What You'll Do:

Harry Walker Agency is seeking a Coordinator to join our Representation Agent team. This person will provide day-to-day support to our Representative Agents, helping to build and maintain relationships with speakers and their offices and ensuring opportunities and requests are managed efficiently and professionally. The Coordinator will also support the onboarding and ongoing management of non-exclusive speakers and collaboration with other agencies/bureaus.

This is a high-volume, fast-paced role that requires exceptional organization, attention to detail, follow-through, and communication skills. The ideal candidate is able to stay on top of multiple priorities at once, anticipate needs, manage shifting deadlines, and communicate effectively with a wide range of personalities. The Coordinator will work closely with the President of the Agency, Representative Agents, and teams across the organization.

Responsibilities:

• Manage speaker records, calendars, availability, and other day-to-day administrative needs.

• Coordinate with speakers, their offices, and internal teams to gather availability, fees, materials, and other information needed to support opportunities.

• Coordinate scheduling and logistics for speaker and internal meetings and manage projects and communications for the President.

• Support Representative Agents with day-to-day speaker management, communications, and follow-up.

• Assist with onboarding new speakers and liaise with their offices to gather and organize marketing materials, press releases, speech content, and other relevant information.

• Maintain accurate and up-to-date speaker profiles and content across the HWA website and internal systems.

• Work cross-functionally with teams throughout the Agency to ensure information is communicated accurately and opportunities move forward efficiently.

Necessary Skills:

• Bachelor’s degree and at least 2 years of professional work experience. Background in politics, talent management, event planning, sales, or a related field is a plus, but not required.

• Excellent verbal and written communication skills, with the professionalism and confidence to interact with a wide range of personalities.

• Exceptional organizational skills and attention to detail, with the ability to stay on top of a high volume of work, manage competing priorities, and consistently follow through.

• A self-starter who takes initiative, anticipates needs, and can move work forward independently while knowing when to ask questions or seek guidance.

• Strong ability to meet deadlines and effectively prioritize and triage work in a fast-paced environment where priorities can shift quickly.

• Ability to think creatively, find solutions, and “live in the solution” when challenges arise.

• Proficiency with Microsoft Word and Outlook; experience with CRM databases and LexisNexis is a plus, but not required.

• Collaborative, positive, and solutions-oriented, with the ability to remain composed and productive under pressure.

• A team player who brings energy, good judgment, flexibility, and a genuine willingness to pitch in wherever needed.

How We Work:  

WME Group is at the center of sports, media, entertainment, and fashion and is a largely relationship-based business. To foster an environment of collaboration, develop our future talent, and build on relationships across leadership, peers, and teams, we work from the office 4 days per week. We see immeasurable value internally and throughout the core of the businesses we support.  

Don’t meet every single requirement? We are dedicated to building a diverse, inclusive, authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.  

WME is an equal opportunity employer and encourages applications from qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, or religion or belief.

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